Free Salon Chair Rental Agreement Template: Chair Rental, Rules & Terms

Salon/Owner ("Owner"): [Full Legal Name / Business Name], mailing address: [Address].

Renter/Professional ("Renter"): [Full Legal Name], mailing address: [Address].

1. Chair/Station and Premises

1.1. Chair/Station. Owner rents to Renter the following chair/station: [Chair Number/Name and Description], located at [Salon Address] (the "Premises").

1.2. Shared Areas. Renter may use approved shared areas: [waiting area / restroom / shampoo bowls / break room / laundry / storage] subject to salon rules.

1.3. No Exclusive Rights. Renter's rights are limited to the Chair/Station and approved shared areas. No rights are granted to other parts of the Premises.

2. Term

2.1. Start Date. This Agreement begins on [Date].

2.2. Term Type. Fixed Term: Ends on [Date].

2.3. Renewal. Any renewal of a fixed term must be in writing.

3. Rent and Payment Terms

3.1. Rent Amount. Renter will pay rent of $[Amount] per month.

3.2. Due Date. Rent is due on [Day of Week/Day of Month].

3.3. Payment Method. Rent must be paid by cash to [Payee/Payment Details].

3.4. Late Fee. If rent is not paid within [X] days after the due date, a late fee of $[Amount] applies.

4. Security Deposit

4.1. Deposit. Renter will pay a security deposit of $[Amount] before the start date.

4.2. Use of Deposit. The deposit may be applied to unpaid rent, unpaid fees, damage beyond normal wear, or cleaning required due to Renter's failure to meet sanitation obligations.

4.3. Return. The deposit will be returned within [X] days after termination, minus lawful deductions, to the forwarding address provided by Renter.

5. What's Included

5.1. Included. Rent includes: [utilities / Wi-Fi / shampoo bowl access / laundry / towels / receptionist / basic cleaning of common areas].

5.2. Not Included. Renter is responsible for: [tools / products / disposables / specialty equipment / merchant processing / personal supplies].

6. Permitted Use

6.1. Permitted Services. Renter may provide: [hair cutting / coloring / styling / barber services / esthetics / other approved services].

6.2. No Unlicensed or Illegal Use. Renter will not provide services without required licenses or in violation of applicable laws or regulations.

6.3. No Subleasing. Renter may not sublease, share, or assign the Chair/Station without Owner's prior written consent.

7. Access, Hours, and Conduct

7.1. Access Hours. Renter may access the Premises during: [Days/Hours].

7.2. Keys/Codes. If provided, keys/codes must not be shared. Lost keys/codes must be reported immediately. Replacement fee: $[Amount].

7.3. Professional Conduct. Renter will maintain professional behavior, respect other renters and clients, and follow shared-space etiquette.

8. Salon Rules and Policies

8.1. Policies. Renter agrees to comply with the salon's written policies, including: [guest policy / music / minors / pets / smoking / food/drink / phone use / sanitation checklist].

8.2. Updates. Owner may update policies with reasonable notice, applied consistently to similarly situated renters.

9. Licensing, Health, and Sanitation

9.1. Licenses. Renter must maintain all required licenses/certifications and provide proof upon request.

9.2. Sanitation Standards. Renter must follow applicable sanitation and safety requirements, including cleaning the station between clients and properly disinfecting tools and surfaces.

9.3. Violations. If Renter's actions cause citations, fines, closures, or health/safety risks, Renter is responsible to the extent permitted by law.

10. Equipment, Products, and Storage

10.1. Renter Property. Renter is responsible for their own tools and equipment unless listed as included in Section 5.

10.3. Damage. Renter must promptly report any damage and may be responsible for damage caused by Renter or Renter's clients.

11. Maintenance and Alterations

11.1. Owner Responsibilities. Owner will maintain common areas and building systems in reasonable working condition.

11.2. Renter Responsibilities. Renter will keep the Chair/Station clean and in good condition.

11.3. No Alterations Without Consent. Renter may not paint, mount fixtures, or modify the Chair/Station without Owner's prior written consent. If approved, Renter may be required to restore at move-out.

12. Independent Contractor Relationship

12.1. No Employment. The Parties intend Renter to be an independent contractor and not an employee of Owner.

12.2. Taxes and Compliance. Renter is responsible for taxes, permits, licensing, and business compliance related to Renter's services.

12.3. Client Relationships. Unless otherwise agreed in writing, Renter controls pricing and client scheduling, subject to salon rules and legal requirements.

13. Insurance and Liability

13.1. Insurance. Renter will maintain professional liability insurance (and general liability if applicable) with minimum coverage of $[Amount] per occurrence and provide proof upon request.

13.2. Responsibility for Services. Renter is responsible for their services, products used, and client interactions.

13.3. Indemnification. To the extent permitted by law, Renter will indemnify and hold harmless Owner from claims arising from Renter's services, negligence, or breach of this Agreement.

14. Default

14.1. Events of Default. Default includes unpaid rent, repeated late payments, material policy violations, serious sanitation violations, illegal activity, or material breach of this Agreement.

14.3. Remedies. Remedies may include fees, termination, and recovery of lawful costs, as permitted by law.

15. Termination

15.1. Termination Without Cause.

• If Month-to-Month, either Party may terminate with [X] days' written notice.
• If Fixed Term, the Agreement ends on the end date unless renewed in writing.

15.2. Immediate Termination. Owner may terminate immediately for serious misconduct, illegal activity, or major health/safety violations, to the extent permitted by law.

15.3. Move-Out. Upon termination, Renter must remove personal property, return keys/codes, and leave the station clean and ready for the next renter.

16. Notices

16.1. Method. Notices must be in writing and delivered by: ☐ ☑ email ☐ ☐ certified mail ☐ ☐ personal delivery.

16.2. Notice Addresses.

Owner: [Email and/or Mailing Address]

Renter: [Email and/or Mailing Address]

17. Miscellaneous

17.1. Governing Law. This Agreement is governed by the laws of the State of [State].

17.2. Entire Agreement. This Agreement is the entire agreement between the Parties and replaces prior discussions.

17.3. Amendments. Any changes must be in writing and signed by both Parties.

17.4. Severability. If any provision is unenforceable, the remaining provisions remain effective.

17.5. Counterparts & E-Signatures. The Parties may sign in counterparts and electronically, if permitted.